This position serves as the Head of a team responsible for collections management, registration and provenance research functions as defined below. The team includes the positions of Registrar and Assistant Collections Manager and Registrar. Also supervises various part-time staff and interns for department, as well as contract staff in photography, art handling, conservation, provenance research and registration.
Working closely with the Director of Curatorial Administration and Collections (DCAC), the Head of Collections Management and Provenance Research directs the day-to-day planning and realization for all collection management, registration, conservation logistics, exhibitions logistics, art installation, collection database activities, and provenance research efforts in support of the long-range strategy and goals as set by the executive team.
In this position the Head of Collections Management & Provenance will work closely primarily with the Curatorial, Exhibitions, and Operations teams.
This is a full-time exempt and hybrid eligible position with core hours of Monday through Fridays from 9:00 AM to 5:00 PM with ability to be flexible as needed based on project needs.
The incumbent reports to the Director of Curatorial Administration and Collections. Learn more.
About the Museum
The Rubin Museum of Art is an equal-opportunity employer and seeks diversity in its staff. The Museum does not discriminate because of age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.
Due to the large number of applicants, we will respond to those individuals whose skills and experience are more suited for this position.
The Rubin Museum of Art is offering semester-long internships to qualified undergraduate students, graduate students, and recent graduates interested in the following areas: education, programming, communications, publications, exhibitions, collections and curatorial. In addition to assigned projects, interns have opportunities to learn more about the museum field through group activities that include trips to cultural institutions, brown-bag lunch discussions with staff and career development workshops.
Intern Benefits: All internships are unpaid. Academic requirements will be fulfilled by arrangement with the individual college or university. Interns that receive stipends through colleges/universities or outside sources are welcome to apply.
The Rubin Museum of Art Internship Program partners include:
Rubin Museum interns receive the following benefits:
- Free admission at museums across the country
- Free admission to Rubin Museum programs when/if available
- 10% discount on food and beverage at Café Serai.
- 25% discount on most items in the Rubin Shop, with a 40% discount on Rubin Museum publications.
- 10% discount on selected Rubin programs.
- 25% discount on gift memberships
- Invitation to the annual Volunteer Appreciation Event.
Access & Community Outreach Internship
The Access & Community Outreach Intern will assist with the implementation of museum programs for non-traditional audiences, visitors with disabilities, adults living with dementia, and their caregivers. Duties include logistical program support and providing outreach to community and cultural centers in the New York City area. The Access & Community Outreach Intern will receive a stipend of $1,000 per semester sponsored by The Andrew W. Mellon Foundation. Learn More
Apprentice Museum Educator
The Apprentice Museum Educator (AME) program at the Rubin Museum of Art is a stipend position that teaches practical skills to university students or recent graduates interested in future careers in the arts, programming and museum education for school & family audiences and/or adult audiences. Participants develop an understanding of gallery teaching, facilitation of public programs, and museum administration. The AME program offers two tracks of focus -School & Family Programs and Adult Programs. Please note in your cover letter if you are interested in one or both areas. Learn more
General Curatorial Internship
Performs research and provides support for curatorial work and upcoming exhibitions that focus predominantly on Himalayan art and material culture. Learn more
The Communications intern will work closely with the Marketing and Communications team to help promote the Rubin Museum, its exhibitions, and related programs to both the press and public. The intern will assist in the development of press campaigns and email marketing strategies and will execute various initiatives, both digital and on-site, to engage external stakeholders. Interns will learn about institutional voice, communications strategies, media relations best practices, and the larger role of the marketing and communications department. Learn more
Collections Management Internship
The Collections Management Intern works closely with the Collections Manager, Registrar and Department Administrator on several projects including object record updates within the collections database. The Collections Department is currently working on a large‐scale file organization and digitization project. Learn more
Exhibition Management Internship
The Exhibitions Management Intern would assist with a wide variety of exhibitions related tasks.The intern would be involved in distinctive areas of exhibition management administration including but not limited to (1) Exhibitions Archive, (2) Exhibitions Schedules and Record Keeping and (3) Traveling Exhibitions database. Learn More
Graphic Design Internship
The Rubin Museum of Art in house creative team is seeking a graphic design intern to assist in the Marketing and Communication Department. The intern will work closely with the Marketing & Communication team and report directly to the Graphic Designer and Creative Head of Graphics and Branding. Learn More
Social Media Internship
The Social Media Intern helps the Marketing and Communications team develop content for the Museum’s social media channels and execute strategies to increase the Museum’s effectiveness in the digital arena. The intern will play a role in monitoring the Museum’s digital communities and work with other members of the Communications team to develop strategies to increase engagement. Learn More
Full List of Current Internship Listings
How to Apply for Internships
Applicants may apply to multiple internships individually. Please put the internship you are applying to in the subject line of your email. Please write a one-page cover letter which specifies (1) the internships for which you are applying, (2) your relevant qualifications, (3) your interest in the Rubin Museum of Art, and (4) your availability (days/times). Please email your resume and cover letter to firstname.lastname@example.org. No phone calls please.
Please list the internship you are applying for in the subject of your email. Please attach both cover letter and resume as pdf files to your email, with both files containing a format as follows:
If the applicant is named John Smith their files should look like: "SMITHJ_coverletter.pdf" "SMITHJ_resume.pdf" Email subject: Name of Internship & Your Name.
Due to the high volume of applications for internships, only those selected for interviews will be contacted.
In the event you are not accepted for an internship, please resend your application materials again for the following term.
Deadlines for Internship Applications
Fall Semester (September through December): July 31
Spring Semester (January through May): November 27
Summer (mid-May through mid-August): April 15
Academic Year (September through May): July 31
Winter/Spring & SUMMER 2024 ARTS INTERN
The Museum will be offering an internship through ARTS Intern, a program of Studio in a School. The ARTS Intern program places college undergraduates from diverse cultural backgrounds in paid summer internships at New York City museums. Eligible applicants must show a financial need and must either be New York City residents or be enrolled in a college or university within the five boroughs of New York City.
Thank you for your interest in being a part of the Rubin Museum. The Rubin Museum is currently offering a limited number of volunteer opportunities. Please email email@example.com to learn more.